DePaul University College of Communication > Student Resources > Academic Advising > Academic Policies

Academic Policies

Undergraduate

All students are required to manage their class schedules each term in accordance with the deadline for enrolling and withdrawing as indicated in the University Academic Calendar.

  • Closed Class
  • Declarations and Inter-College Transfer
  • Enrollment
  • Grade Challenges

Closed Class

  • The student must first place himself or herself on the waitlist for the course and ensure that there are no registration holds that will prevent enrollment.
  • The instructor of the course must email CMNadvising@depaul.edu indicating that the student has permission to be added to the closed class. Also included will be the five digit course number of the course, the student’s ID number, and verification that the student has attended all class meetings.
  • If the course is waitlisted, the instructor must allow any students who are on the waitlist ahead of the student in question to also be added to the course.
  • The College of Communication Special Exceptions Committee will review the request and process the add if all the above conditions are met. The student will be notified via email. This exception can only be granted once in a student’s career.

Declarations and Inter-College Transfer

DePaul students with degree status who desire to transfer to another college within DePaul may request to change colleges through your Campus Connect Student Center. In the drop down menu that says “Other Academics” the second option will say “Change College, Major or Minor.” Simply follow the prompts to submit your request.
 
At a minimum, the following general conditions must be met:
  1. The student must be currently enrolled at DePaul or be absent from DePaul for no more than two consecutive quarters, excluding summer sessions, be in good academic standing and have a minimum 2.00 DePaul GPA.
  2. The student must have earned a minimum of 12 quarter hours as a degree-seeking student at DePaul and those hours must be posted on the official DePaul transcript.
The College of Communication Advising Office will meet with students before they have officially declared in our College. Please visit Appointments for information on how to schedule an advising meeting.

Enrollment

All students are expected to enroll in courses according to the deadlines posted in the University Academic Calendar. Exceptions to the enrollment deadline are rarely approved. If a student believes he or she has an extenuating circumstance that warrants consideration of an exception, the student may submit an appeal to CMNadvising@depaul.edu following the appropriate steps as outlined below. Please note, if approved, these expectations are only granted once in a student’s academic career.

Grade Challenges

Please visit the Undergraduate Student Handbook and read part D. for the procedure to file a grade challenge.

  • Late Add Policy
  • Retroactive Withdrawal
  • Transfer Credit
  • Wait List

Late Add Policy

  • The student must first ensure that there are no registration holds that will prevent enrollment.
  • The instructor of the course must email CMNadvising@depaul.edu indicating that the student has permission to be added to the class after the deadline. Also included will be the five digit course number, the student’s ID number, and verification that the student has been attending all class meetings. 
  • The student must also email CMNadvising@depaul.edu with a statement regarding why the course could not be added by the deadline.
  • The College of Communication Special Exceptions Committee will review the request and process the late add if the above conditions are met. The student will be notified via email. This exception can only be granted once in a student’s career.

Retroactive Withdrawal

This policy exists to assist students who have extenuating circumstances that prevented them from dropping a class before the deadline outlined on the academic calendar. Students are allowed one medical/personal administrative withdrawal and one college office administrative withdrawal during their academic career. Submitting an appeal for a retroactive withdrawal does not guarantee approval.
 
If a student feels they have an extenuating circumstance that warrants consideration of an exception, students need to complete the retroactive withdrawal form with appropriate documentation and submit the petition to CMNadvising@depaul.edu. The College of Communication Special Exceptions Committee meets once a month to review these cases and will email the student with a final decision. The deadline for submitting an appeal is the end of the following term in which you are appealing.
 
For medical and personal appeals, please visit the Dean of Students Office.

Transfer Credit

The College of Communication follows the transfer credit regulations as outlined in the Undergraduate Student Handbook. For students wishing to complete courses at another university or community college, you must complete the transfer credit approval form and submit it to the College of Communication Student Records Coordinator before enrolling in the course.  A student who has received approval to complete courses outside of DePaul, is required to request an official transcript once the final grades are posted. The transcript can be mailed to the Office of Admission at 1 E. Jackson Boulevard, Chicago, IL 60604, or can be sent electronically to electronictranscripts@depaul.edu

Wait List

Wait list is a feature available for some classes in Campus Connect.  If a class is full but has a wait list option, you can add yourself to the queue. When you add yourself to the wait list, you are given a position number. As seats open up, wait listed students are automatically enrolled based on their number. The lower the number, the higher the priority.
  • Wait lists allow students to be auto-enrolled in a class once a seat opens.
  • Auto-enrollment operates every hour during the first week of each term’s registration, and then every 12 hours thereafter.  Once the wait list has processed all students on the wait list, the class will move to open status if there are any open seats remaining.
  • If you plan to add yourself to a wait list where the course is at the same time as another course currently on your schedule, before placing yourself on the wait list, you will need to go to the swap tab in your Student Center and set up the wait listed course as a swap for the course that is currently on your schedule.
  • All wait lists expire after the last day to add a class each term. If not enrolled by the deadline, students are no longer eligible to enroll.
For more information on how the wait list works, see DePaul Central.

Graduate

For graduate academic policies, please visit Communication Graduate Student Handbook.